When you submit information we may collect personal information from you, such as your name, gender, occupation, e-mail address, phone number, home address or other contact details, as well as other information such as dietary restrictions and subject matter interests.

The way in which we may collect personal information from you includes (but is not limited to):

• via our website;
• by telephone, mail, or email; and
• in person (including at Lowy Institute events).

Cookies may be placed in the browser files of your computer by our servers or third party IT service providers, which may automatically record the following details about any computer used to access our website, including:

• server or IP addresses;
• country of origin;
• top level domain names (for example .com, .gov, .au etc);
• the pages you accessed and documents downloaded;
• the previous sites you have visited;
• the type of browser you are using;
• the pages visited on our website; or
• time spent on our website.

No attempt will be made to identify users or their browser activity except, in the unlikely event of an investigation where a law enforcement agency may exercise a warrant to inspect the Internet Service Provider’s logs.

We will only collect sensitive information about you with your consent (unless we are otherwise allowed or required by law to collect that information). Sensitive information includes information about your health, racial or ethnic origin, religious beliefs and criminal record.

We will only collect personal information that is reasonably necessary for the performance of our activities, and personal information collected from you by you, such as e-mail address, name, address and telephone number, will only be used only for the purpose for which it was collected. We may collect, hold, use and disclose your personal information for the purposes of:

• replying to you using any of the contact information provided to us;
• providing you with newsletters, event invitations or subscriptions;
• managing your membership or subscriptions;
• contacting you by phone, fax, post, or e-mail regarding your enquiry/feedback/comments/complaints;
• compiling demographics for our own statistical purposes;
• direct marketing;
• facilitating any services or other business that we have with you; or
• to undertake associated administrative or operational activities.

If you do not or are not able to provide us with the requested personal information, we may not be able to provide you with the information, goods, or services which you have requested.

We may disclose your personal information to our employees, board directors, related bodies corporate, service providers and advisers, in order for the Lowy Institute to provide you with the information, products, and services we are providing to you. We will not give, sell, trade, rent or otherwise supply your personal information to any other third party organisation, except where you have consented to this, or where it is reasonable to do so in the provision of services to you, or where the law requires us to do so.

We do not publish personal information collected through this website, Unless we have your express permission to do so.

Your personal information may be disclosed to contractors or related bodies corporate of the Lowy Institute (who may also be located in the United States, Hong Kong or Singapore) who have been engaged to perform services in connection with our activities.

By logging into your online account or contacting us on the email address below you may request:

• any information regarding the operation of our Privacy Policy;
• access to your personal information;
• changes to your personal information to ensure it is up to date;
• that we remove any personal information you do not wish us to retain.

We will not charge you a fee for your access request, but we reserve the right to charge a reasonable fee for the preparation and provision of that information to you.

We may only refuse your requests if permitted by law. If your request is refused, we will provide you with a written explanation for that refusal.

You may contact us on the email below to complain if you believe that we have interfered with your privacy. Your complaint will be reviewed by our Privacy Officer and we will respond accordingly.

We reserve the right to change our Privacy Policy from time to time. If we do, an updated version will be posted on our website.

Our website or other materials may contain links or references to other web sites or entities. We are not responsible for the privacy practices or content of such third party websites or entities.